FREE Construction Progress Report Template

Master construction progress reports with our intuitive construction progress report gantt chart template.

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Construction schedule template

Why use our Construction Progress Report Template instead of Excel or Google Sheets?

Get started with our Construction Progress Report Template in seconds while skipping the hassle involved with Excel or Google Sheets.

Build Gantt charts in minutes, not hours.

Build Gantt charts in minutes, not hours.

No project management experience? No problem. Tom's Planner offers a user-friendly, drag-and-drop interface that's intuitive and easy to learn. Creating Gantt charts is a breeze, saving you time and effort. Compare that to the time-consuming, frustrating, manual formatting-intensive process of building a Gantt chart in Excel or Google Sheets.

Create a Gantt chart in minutes, not hours

Move at the pace of modern business with no learning curve or Googling formulas.

Good luck figuring out how to make a Gantt chart work in Excel or Google Sheets. Excel’s user manual weighs in at a hefty 500+ pages. It takes just five minutes with Tom’s Planner to start planning your first real project plan.

Create a Gantt chart in minutes, not hours

Headache-free collaboration and sharing.

Tom's Planner offers powerful options for sharing and collaborating on Gantt charts, including public links, PDF exports, and team access with customizable permission levels. It’s never been easier to communicate or ensure everyone’s on the same page. Compare that to Excel, where sharing and collaboration mean jumping through hoop after hoop and dealing with confusion and chaos.

How to use Tom’s Planner’s construction progress report template to build and share your construction project.

Getting your project off the ground is as easy as 1-2-3.

Step #1

Click the ‘open template’ button to create a new Construction Progress Report Template.

Step #2

Register for a free account and watch a short video on using Tom’s Planner. The account is free forever, with no strings attached.

Step #3

You’re all set to use the Gantt chart template. Need additional help? Our AI assistant can create a custom Gantt chart Construction Progress Report Template based on your project description.

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What is a construction progress report template?

Tracking progress on a construction project is vital. However, these projects are broken up into multiple stages or steps, so you’ll need to track the completion of those elements to determine the actual progress of the construction project itself. This is where a construction progress report template becomes invaluable.

A construction progress report template gives you a way to record detailed statuses for the overall project, as well as the constituent steps and stages within it. This can give you important information at a glance, such as whether a stage is completed, nearing completion, or if it has been delayed for some reason.

A construction progress report template also gives you the means to break a project down into stages, steps, or segments that make the most sense for you or the project itself. Since each construction project is unique, a template offers a simple way to remove fields and add new ones.

A Gantt chart helps with planning accuracy

Planning is the most essential element in a successful construction project. Using a Gantt chart can help ensure that you’re planning accurately. A tool like Tom’s Planner makes it easy to track the progress of the project as a whole, as well as individual tasks and subtasks.

With visual elements, colors, bullets, and more, you can easily customize your progress report to deliver critical information at a glance. Some of the elements you might choose to include in your Gantt chart are:

  • Tasks assigned to each subcontractor, along with their contact information
  • Estimated time for the entire project
  • Estimated time for individual tasks and subtasks
  • Task and subtask dependencies
  • Project, task, and subtask percentage complete
  • Completion percentage according to predicted start and end dates

Providing progress reports throughout a construction project is critical for maintaining communication with clients and often for pay schedules. A Gantt chart makes it simpler to ensure accurate progress reporting both initially and as the project evolves.

When to use a construction progress report template

Progress reporting isn’t something you do once and then stop. It’s important at many different points in your project, including:

Planning Phase:

Planning a construction project requires having a good idea of what’s required to complete it on time, on budget, and to the client’s satisfaction. A Gantt chart can help you estimate all the elements of your project and provide the client with a good idea of what to expect.

During Construction:

You’ll need to submit progress reports at different times throughout the project. Often, these are tied to milestones and pay schedules, but they may also be connected to task and subtask dependencies.

Client Communication:

Progress reports give you the chance to communicate a vast amount of information to the client at different stages of the project. A Gantt chart like Tom’s Planner gives you the means to create visual elements that

Who should use a construction progress report template?

Construction progress reports are important tools for a wide range of people within the industry, including the following:

Architects and Engineers:

Architects and engineers must coordinate their design efforts, and that requires an understanding of where the project stands at any given time. A Gantt chart can help pinpoint when specific services are required, streamlining the entire process.

General Contractors:

General contractors must provide updates to the client, subcontractors, architects/engineers, inspectors, and other stakeholders. A Gantt chart like Tom’s Planner makes it easy to track and report progress.

Subcontractors:

Subcontractors must synchronize their services with other tradespeople. A Gantt chart allows them to track progress so they can handle their assigned tasks and subtasks promptly.

Progress reports are essential throughout your project. Tom’s Planner makes it easy to plan a construction project and provide updates whenever necessary.

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The top three pitfalls to avoid when planning a construction progress report

A construction progress report template can save you time, hassle, and energy while ensuring that you’re communicating key information accurately to those who need it. However, you’ll need to ensure that you set up your template correctly. Avoid these three pitfalls to ensure your reports deliver the value they should.

  1. Not customizing the reports:

    It’s important to create customized templates for each type of progress report you need to submit. For instance, you’d want different fields for daily progress reports than for monthly ones or reports tied to incentives like renewable energy tax benefits.

    Solution:

    Deliver customized reports that highlight the information each stakeholder requires.

  2. Not looping in all relevant stakeholders:

    Some construction progress reports only go to the project owner. Others go to the lender or the insurer. Some go to state, county, or city agencies.

    Solution:

    Ensure you understand the audience for each report and then loop them in when submitting the report. Failure to do so could mean facing major hurdles later on.

  3. Not planning for reporting:

    Delivering progress reports on time is essential for all construction projects. Plan for this from the very beginning and use a tool like Tom’s Planner to make it easier.

    Solution:

    Using a Gantt chart can help streamline your project planning and simplify reporting throughout the job.

What does a construction progress report template include?

No two construction projects are the same. It follows that each construction progress report template will differ, as well. The beauty of having a template is that you can easily customize the fields used in the project itself. Some examples of what you can track include the following:

  • Overall project completion
  • Project planning
  • Project kickoff/groundbreaking
  • Changes to designs/plans
  • Types and durations of delays
  • Individual steps within the project, such as pouring the foundation, installing wiring or plumbing, adding HVAC, etc.
  • Project information, such as the owner’s name, certificate date, construction start date, and estimated completion date
  • Events/stages completed during the reported timeframe (daily, weekly, monthly, etc.)
  • Photos and other documents of the project’s progress, safety issues, and more
  • Approvals and signoffs from project leaders and other authorities

Given the immense flexibility of these reports, it’s important to define what you’ll track. In many cases, you may need to create construction progress reports for different stakeholders at varying points in the project, and each will require different information. Define what will be tracked and how reporting will work during your ideation and planning phase so that you can keep stakeholders updated correctly.

Four tips on how to make sure you reach your deadlines

Your primary goal is to keep your project on budget and on time. You can use a construction status report to help ensure that you stay on track.

1. Know when to submit your reports

As mentioned, you’ll need to submit progress reports at different stages in the project to varying stakeholders. You might need to use a construction weekly report template or a daily report template for construction progress. Larger projects may require monthly or quarterly reporting. Know what applies to your project and make sure to submit your reports on time, every time.

2. Incorporate visual elements

While text will make up the bulk of your reports, make sure to include visual elements to help make data more understandable and visible. These can include icons that denote progress/delays, colors that communicate status, and more.

3. Don’t limit stakeholder communication to progress reports

Your construction progress reports provide essential information for stakeholders. However, don’t limit your communication with stakeholders to just progress reports. Take the time to define what information each stakeholder needs and when they need it, then include supplemental reporting for each. In some cases, that might require creating another formal report, but in others, it could be something as simple as a casual email.

4. Plan to deliver reports on time every time

Planning is central to your project’s success. Know what information you’ll need to communicate to different stakeholders throughout the project and then use a Gantt chart to highlight what they need to know. Keeping the chart updated throughout the project is easy and ensures everyone is on the same page.

Gantt charts in Tom's Planner vs in Excel

Excel Tom's Planner
Cost License required Free version available
Learning curve Hours Minutes
Create your first Gantt chart Hours Minutes
Making an update in your chart Several minutes Seconds (drag & drop)
Sharing charts with others At some point you will save and email a file titled: version_4_def_usethisversion_reallyfinal.xlsx Online, one source of truth, always up to date, with no confusion
Look & Feel Messy Clean, polished and professional
Dependencies
Filtering
Zoom in/out
Automatic Legend
AI-assist Let our AI assist do the work for you
Export to image or pdf Requires workarounds to export One mouse click

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