How to use When to use For whom Planning pitfalls Reaching deadlines

FREE Landscaping Schedule Template

Master landscaping schedule timelines with our intuitive landscaping schedule Gantt chart template.

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Gantt chart template

Why use our Landscaping Schedule Template instead of Excel or Google Sheets?

Get started with our Landscaping Schedule Template in seconds while skipping the hassle involved with Excel or Google Sheets.

Build Gantt charts in minutes, not hours.

Build Gantt charts in minutes, not hours.

No project management experience? No problem. Tom's Planner offers a user-friendly, drag-and-drop interface that's intuitive and easy to learn. Creating Gantt charts is a breeze, saving you time and effort. Compare that to the time-consuming, frustrating, manual formatting-intensive process of building a Gantt chart in Excel or Google Sheets.

Create a Gantt chart in minutes, not hours

Move at the pace of modern business with no learning curve or Googling formulas.

Good luck figuring out how to make a Gantt chart work in Excel or Google Sheets. Excel’s user manual weighs in at a hefty 500+ pages. It takes just five minutes with Tom’s Planner to start planning your first real project plan.

Create a Gantt chart in minutes, not hours

Headache-free collaboration and sharing.

Tom's Planner offers powerful options for sharing and collaborating on Gantt charts, including public links, PDF exports, and team access with customizable permission levels. It’s never been easier to communicate or ensure everyone’s on the same page. Compare that to Excel, where sharing and collaboration mean jumping through hoop after hoop and dealing with confusion and chaos.

How to use Tom’s Planner’s landscaping schedule template to build and share your landscaping project.

Getting your project off the ground is as easy as 1-2-3.

Step #1

Click the 'start with template’ button to open the Landscaping Schedule Template.

Step #2

Register for a free account and watch a short video on using Tom’s Planner. The account is free forever, with no strings attached.

Step #3

You’re all set to use the Gantt chart template. Need additional help? Our AI assistant can create a custom Gantt chart Landscaping Schedule Template based on your project description.

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What is a landscaping schedule template?

Landscaping is a vast and varied industry. Chances are good that you provide a wide range of services to your clients, from lawn mowing and trimming/edging to more in-depth processes, like installing trees and shrubs, or perhaps installing and removing seasonal flower and plant displays.

The key to doing all that successfully is planning effectively. That’s where a landscaping schedule template can help.

Plan your project with a Gantt chart

A landscaping schedule Gantt chart is a flexible, convenient tool that allows you to list the services delivered to each client, when those are to be provided, who handled them, and even when payments are due and specific milestones occur. And because your landscape maintenance schedule template is customizable, you can easily create service plans specific to each client in just a matter of minutes by adding and removing common fields.

Planning enhances efficiency and profitability

It's not just about showing a client what was done, either. These schedules play a central role in your ability to serve clients efficiently and run a profitable business. By using a landscaping project planner with each client, your crews can easily deliver the services necessary and then move on to the next client, all without any guesswork. Using a landscape checklist template allows you to streamline the management of each project, increase efficiency across your crews, and improve customer satisfaction.

A landscaping schedule template may include a wide range of fields, such as:

  • Tasks, subtasks, and task priority level
  • Task duration
  • Individuals assigned to specific tasks
  • Planned start and finish dates

While those fields are certainly helpful in the planning process, Tom’s Planner takes things further with immense customization, such as:

  • Material/supplies allocation and count
  • Client/contractor contact and task information
  • Expense tracking against a schedule of values
  • Visual interdependencies between tasks

Whether you’re planning the landscaping installation for a specific property or managing a portfolio of clients, a landscaping schedule template helps ensure accuracy and efficiency at all times.

When to use a landscaping schedule template

Not sure when a landscaping schedule template could benefit your business? Here are just a few times you might consider employing one.

Planning Phase:

Accurate planning is the cornerstone of a successful project. Using a landscaping schedule ensures that you can clarify tasks required, set timeframes, and identify the needed materials and supplies.

Bidding Process:

When a new client approaches you for a bid, a landscaping schedule ensures that they can compare your services with competitors accurately, including timelines, projected budgets, and more.

New Client Ideation:

A new project requires a new landscaping schedule to help ideate and plan everything in detail. A schedule ensures that the client can accurately see your proposed timelines, supplies/materials, labor costs, and other details.

Resource Allocation:

Landscaping projects require significant resources, from labor to fuel to equipment, and everything in between. A schedule helps you identify and allocate resources, while accurately tracking them during a project.

Client Communication:

A landscaping schedule can help you communicate important details to your clients, such as changes to a project’s status, increases or decreases in costs, and more.

Project Management:

Using an accurate landscaping schedule that’s updated in real-time is critical for project management and will help ensure client satisfaction and benefits for your business.

A landscaping schedule template is a flexible tool that acts as a roadmap for landscapers and their clients, ensuring the project remains on track from beginning to end.

Who should use a landscaping schedule template?

Any landscaping company that provides services to property owners and other clients should use a landscaping schedule template. That includes companies that serve:

Landscape Architects:

Landscaping architects must coordinate their services with other professionals who provide physical labor and materials to the project and ensure that teams have accurate information.

Contractors and Subcontractors:

While many landscaping services use in-house teams, many employ subcontractors. That’s particularly true for large landscaping design projects that require the installation of retaining walls, mature trees, and other large-scale requirements. A landscaping schedule helps contractors and subcontractors synchronize their responsibilities.

Clients:

Clients must stay in the loop regarding their landscaping projects. A schedule helps them see the project’s status, as well as factors affecting things like budgeting and timelines.

Using a landscaping schedule is critical for controlling the project’s progress and achieving a positive outcome.

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The top three pitfalls to avoid when planning a landscaping schedule

Planning a landscaping schedule to help meet your client’s needs? Make sure you avoid these pitfalls.

  1. Failure to address the project’s scope and requirements: Every project has a unique scope and specific requirements. Addressing those is of paramount importance. Your clients won’t be particularly happy if their landscaping maintenance isn’t handled to their instructions.

    Solution:

    Make sure your template addresses each property’s unique needs and requirements to help boost customer satisfaction and improve efficiency.

  2. Failure to plan effectively: All landscaping projects benefit from in-depth planning from the very beginning. Not doing so increases the chances of cost and time overruns, and other problems that erode client satisfaction.

    Solution:

    Use a Gantt chart like Tom’s Planner to dial in your landscaping plans before the project ever gets started.

  3. Failure to set timelines: One of the benefits of using a landscaping schedule template is that you can better manage your crews’ time. However, that’s only possible if you set timelines.

    Solution:

    Make sure that each project has a timeline and that it’s realistic. Don’t expect your team to accomplish a three-hour project in two hours, for instance.

What does a landscaping schedule template include?

A landscape checklist template can be as robust or minimal as necessary. You’ll want to create a customized landscape schedule template for each client, unique to their needs and goals, but some of the items commonly found on landscape maintenance checklist forms include the following:

  • Week (numbered and/or dated)
  • Tasks conducted (lawn mowing, watering, planting, fertilization, trimming, etc.)
  • Frequency performed (once, twice, as needed, etc.)
  • Special instructions or services
  • Client names, addresses, and contact information
  • Timelines and deadlines
  • Crewmembers assigned to each project

The right landscaping schedule Gantt chart will offer a simple process for creating templates and then customizing them. Just a few clicks of your mouse should be enough to add icons, change colors, add service names, and more.

Four tips on how to make sure you reach your deadlines

Landscaping is a deadline-driven business. You have a certain number of clients who expect to have their properties maintained regularly during the contract period. Use these three tips to ensure that you’re able to stay on track.

1. Communicate regularly

While using a landscaping schedule template can help streamline your communications, it doesn’t eliminate the need to talk to your clients. Make sure to stay in regular contact. Take time to check on their satisfaction, notify them of service disruptions due to upcoming holidays, and more.

2. Allocate resources accurately

The ability to serve clients successfully hinges on the right allocation of people and equipment. Make sure you have a good grasp on both of these, as well as the individual needs of each client. Hint: a landscaping schedule template can help you break everything down to make sure you’re comparing apples to apples.

3. Plan well ahead

Serving clients in the middle of summer is very different from doing so in fall or winter. Make sure you plan well ahead so that you can offer services that your clients will need when major landscaping-related needs dwindle (like mowing grass). Value-added services like aeration, fertilizing, and mulching can keep your crews busy all year long while ensuring that your clients’ properties look stunning at the same time.

4. Organize tasks correctly

Make sure you have planned every task and that they’re organized correctly. That means understanding the interdependencies between different tasks, as well as how subtasks might affect them.

Gantt charts in Tom's Planner vs in Excel

Excel Tom's Planner
Cost License required Free version available
Learning curve Hours Minutes
Create your first Gantt chart Hours Minutes
Making an update in your chart Several minutes Seconds (drag & drop)
Sharing charts with others At some point you will save and email a file titled: version_4_def_usethisversion_reallyfinal.xlsx Online, one source of truth, always up to date, with no confusion
Look & Feel Messy Clean, polished and professional
Dependencies
Filtering
Zoom in/out
Automatic Legend
AI-assist Let our AI assist do the work for you
Export to image or pdf Requires workarounds to export One mouse click

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