FREE Wedding Planner Template
Master wedding planning timelines with our intuitive wedding planning Gantt chart template.
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Why use our Wedding Planner Template instead of Excel or Google Sheets?
Get started with our Wedding Planner Template in seconds while skipping the hassle involved with Excel or Google Sheets.
Build Gantt charts in minutes, not hours.
No project management experience? No problem. Tom's Planner offers a user-friendly, drag-and-drop interface that's intuitive and easy to learn. Creating Gantt charts is a breeze, saving you time and effort. Compare that to the time-consuming, frustrating, manual formatting-intensive process of building a Gantt chart in Excel or Google Sheets.
Move at the pace of modern business with no learning curve or Googling formulas.
Good luck figuring out how to make a Gantt chart work in Excel or Google Sheets. Excel’s user manual weighs in at a hefty 500+ pages. It takes just five minutes with Tom’s Planner to start planning your first real project plan.
Headache-free collaboration and sharing.
Tom's Planner offers powerful options for sharing and collaborating on Gantt charts, including public links, PDF exports, and team access with customizable permission levels. It’s never been easier to communicate or ensure everyone’s on the same page. Compare that to Excel, where sharing and collaboration mean jumping through hoop after hoop and dealing with confusion and chaos.
How to use Tom’s Planner’s wedding planning template to build and share your wedding plan.
Getting your project off the ground is as easy as 1-2-3.
Step #1
Click the 'start with template’ button to open the Wedding Planner Template.
Step #2
Register for a free account and watch a short video on using Tom’s Planner. The account is free forever, with no strings attached.
Step #3
You’re all set to use the Gantt chart template. Need additional help? Our AI assistant can create a custom Gantt chart Wedding Planner Template based on your project description.
What is a wedding planner template?
A wedding planner template is exactly what it sounds like: a flexible tool designed to make planning a wedding simpler, easier, and more accurate. These documents come in many forms, like a printable wedding planner, wedding planning Google Sheets and even a wedding checklist in Excel.
While those formats all offer something of value, a wedding planner Gantt chart might be the better option. What does a Gantt chart bring to the table that you don’t get with Excel, Google Sheets, or a hardcopy wedding planner binder? Quite a lot, actually.
Why a Gantt chart trumps a spreadsheet for wedding planning
Gantt charts make planning more straightforward. A tool like Tom’s Planner can help you plan activities, schedule resources, align people you need to communicate with during the planning process and so much more. You can color code, set priority levels, adjust statuses, and then share your plan with everyone who needs access to it.
A wedding planner template lets you plan a range of things, including:
- Venue
- Catering
- Entertainment
- Florist
- Guests
- Registry information
However, using a Gantt chart like Tom’s Planner allows you to plan everything to fit your event perfectly, such as:
- A customized timeline of tasks and subtasks
- Vendor selection
- Suppliers and materials
- Links between different tasks so nothing falls through the cracks
When to use a wedding planner template
Whether you’re a busy professional or planning your own wedding, a wedding planner template can be invaluable. But when should you use one?
Ideation Phase:
Wedding planning goes through multiple stages. Your wedding planner Gantt chart should be part of each stage, beginning with the ideation phase. You can use it to rough out your plan for the wedding and then expand it as plans become more concrete.
Locking in Vendors:
You’ll probably contact multiple vendors for the same need. For instance, you might need to call three or four florists to find one that can meet your budget, deliver on time, and provide the right flowers. Your wedding planner template can help make planning and locking in vendors easy while ensuring nothing is forgotten.
Resource Allocation:
Weddings require quite a few resources, whether we’re talking about flowers, ribbons, food, alcohol, or something else. Your wedding planner Gantt chart will play an essential role in planning and allocating resources for the big day.
Using a wedding planner template like Tom’s Planner helps ensure that the wedding is exactly what it should be, while preventing unwanted surprises.
Who should use a wedding planner template?
Wedding planning templates are critical tools for many people, but who will find the most value from them? Here are some of the most common users:
Wedding Planners:
Perhaps the most common professionals to use a wedding planner Gantt chart, wedding planners are tasked with bringing together all aspects of an event, from catering to securing the venue.
Couples:
While many people choose to work with a wedding planner, going the DIY route is also popular. If you’re considering planning your own wedding, a wedding planner Gantt chart is a critical tool that should be at the top of your list.
Vendors:
Vendors, particularly those who work with wedding planners and couples often, will benefit from using a wedding planner template. It can help them keep different events straight and deliver a better overall client experience.
A wedding checklist template can help ensure that any wedding is an incredible event, no matter the budget, scope, or scale.
Start with templateThe top three pitfalls to avoid when planning a wedding
Planning a wedding? Avoid these three pitfalls for a more successful, stress-free event:
- Failing to Plan an Accurate Budget:
Weddings can be expensive, and you must plan your budget accurately. Failing to create an accurate budget can lead to some pretty serious issues, like not being able to pay vendors.
Solution:Use a wedding planner Gantt chart like Tom’s Planner to accurately plan costs for all aspects of the wedding, from the gown and venue to variables like catering.
- Inviting Too Many Guests:
Everyone wants to invite their closest friends and family to their wedding. However, that guest list can quickly grow beyond what’s reasonable, which can drive up the costs of your event.
Solution:Start out inviting just those who must be there, then analyze your budget and determine how many more people you can reasonably invite.
- Getting Your Heart Set on a Venue:
Unless you booked your dream venue years ago, chances are good that you’re going to get your heart set on one and risk disappointment if it’s not available.
Solution:Either be flexible in the venues that you’ll accept or in the date range for your wedding so you can get the right venue.
By skipping these pitfalls, your special day will truly be an amazing experience.
What does a wedding planner template include?
A wedding planner Gantt chart can include a very wide range of things that can be planned to match the scale and scope of your celebration. However, most of the time, they’ll include some common elements, such as:
- Timeline
The timeline for your wedding is very important and should be the backbone of your planning and preparation efforts. Using a wedding planner Gantt chart like Tom’s Planner, you can easily create a timeline that shows what needs to occur by specific dates, who’s responsible for different steps, and other important details.
- Budget
Weddings can be expensive affairs and it’s important that you can budget for yours. Whether you’re breaking up costs traditionally or paying for everything yourself, a wedding planner template helps ensure that you can plan your budget accurately, assign key responsibilities, and tie budget-related things to one another, like vendor selection or venue deposits.
- Guests
Building a guest list can be time-consuming, so make sure you include sufficient time in your schedule to do this. Plan this before you begin looking at venues because you’ll need this information to ensure you choose a venue with ample space. You’ll also need to plan time to get invitations out to everyone and for them to RSVP.
- Vendors
Even a small, intimate wedding requires the services of multiple vendors. Larger affairs could require working with a dozen or more vendors. Your vendor list helps you track which vendor is supplying what, along with other important details, like payment schedules, task dependencies, and more.
Four tips on how to make sure you reach your deadlines
Start Planning as Early as Possible:
Whether you’re a professional wedding planner or a bride dreaming of her big day, the best time to start planning the wedding was yesterday. The second-best time is right now. When you plan early and use the right tools (like Tom’s Planner), you’ll find that your dream wedding stands much less chance of turning into a nightmare.
Trust Your Vendors:
If you do your due diligence when choosing your vendors, then trust them to do what needs to be done. Make sure to provide them with all the information they’ll need, but then focus on other things while they do what they do best.
Don’t Try to Do It All Yourself:
Whether you’re a bride or a professional, trying to handle all the details yourself is a quick route to disaster. Bring others in who can help. Delegate tasks. Don’t be afraid to let go of the reins just a little bit.
Know Your Venue Inside and Out:
No one knows how many weddings have been ruined by choosing the perfect venue at the wrong time of year. Know what your venue’s like all year long so you can plan your wedding appropriately.
Gantt charts in Tom's Planner vs in Excel
| Excel | Tom's Planner | |
|---|---|---|
| Cost | License required | Free version available |
| Learning curve | Hours | Minutes |
| Create your first Gantt chart | Hours | Minutes |
| Making an update in your chart | Several minutes | Seconds (drag & drop) |
| Sharing charts with others | At some point you will save and email a file titled: version_4_def_usethisversion_reallyfinal.xlsx | Online, one source of truth, always up to date, with no confusion |
| Look & Feel | Messy | Clean, polished and professional |
| Dependencies | 
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| Filtering | 
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| Zoom in/out |
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| Automatic Legend |
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| AI-assist |
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Let our AI assist do the work for you |
| Export to image or pdf | Requires workarounds to export | One mouse click |
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